iCommunify Privacy Policy

Your privacy matters. This Privacy Policy explains what information iCommunify Corp ("iCommunify," "we," or "us") collects about you ("you" or "user"), how we use and share that information, and your rights and choices regarding your data. This Policy applies to all users of the iCommunify platform, including the mobile app and any related websites or services. By using iCommunify, you agree to the data practices described in this Policy. If you do not agree, please do not use the Service.

We adhere to best practices in data privacy and aim to comply with applicable privacy laws (such as the California Consumer Privacy Act and the EU General Data Protection Regulation). We also ensure our policies meet the requirements of app distribution platforms (e.g., Apple App Store and Google Play) that mandate transparency and user control over personal data. Below, we provide a comprehensive overview of our privacy practices.

1. Information We Collect

We only collect information that is necessary to provide and improve our services, and we collect it in two ways: (A) information you provide to us directly, and (B) information collected automatically about your use of iCommunify.

A. Information You Provide

When you use iCommunify, you may provide certain personal information to us, including:

• Account Registration Data: When you sign up, we require your name and school email address (to verify your student status). You may also provide a password or other authentication credentials.
• Profile Information: Once registered, you can build your iCommunify profile with details to help personalize your experience and enable features like job applications. This may include your university/college name, major or degree program, graduation year, bio, skills, interests, and other academic or extracurricular information. You also have the option to upload a profile photo or avatar.
• Career and Application Info: If you choose to use the Job Board features, you can provide professional details such as your CV/resume, a link to your LinkedIn profile, your work experience, projects, certifications, and other information typically found in a job application. You may also specify your nationality or citizenship (to help identify work authorization or diversity for opportunities) and languages you speak. Providing these details is optional but recommended to enhance job matching. By filling out this information, you consent to our processing of it for job search purposes.
• Club and Event Content: If you create or lead a club on iCommunify, you will provide club details (e.g., club name, description, category, and possibly a club logo or banner image). As a club leader or event organizer, you might post event information such as event names, descriptions, dates, locations, and photos. Other users might RSVP to events or submit information (for example, answering event registration questions if enabled). All such submissions are User-Generated Content and may be associated with your profile.
• Communications: If you contact us directly (for example, via email for support or through an in-app feedback form), we will receive the information you provide in that communication. This could include your name, email, the content of your message, and any attachments. If our app includes chat or messaging features for club communication, those messages are also information you provide (typically visible only to the intended recipients, but stored on our servers).
• Optional Information: We may offer optional profile fields or surveys for you to fill out to get more from iCommunify (like adding your interests, social media handles, etc.). It's up to you whether to provide this information. If you do, it will be collected and stored as part of your profile.

B. Information We Collect Automatically

When you use iCommunify (especially the mobile app), certain data gets collected automatically:

• Device and Usage Information: We collect data about the device and app you're using. This includes hardware model, operating system version, unique device identifiers, and app version. We also log technical information such as IP address, device IDs, and advertising IDs (if applicable). We collect usage data like your interactions within the app (e.g., features used, buttons clicked, pages viewed), timestamps, and referral information (how you found our app). This information helps us understand how users engage with iCommunify and improve our Service.
• Crash and Diagnostics Data: If the app crashes or encounters errors, we may collect a crash log or diagnostic report. This typically includes details about the app state at the time of the crash and device info. We use this to troubleshoot and enhance stability.
• Cookies and Similar Tech (on Website): If you access an iCommunify web page (such as our blog or a club/event page via browser), we may use cookies or similar tracking technologies to remember your preferences and gather web analytics. Cookies are small data files stored on your browser. You can disable cookies in your browser settings, but note that some parts of our web features might not function properly without them.
• Location Data: Currently, we do NOT collect precise location data (GPS coordinates) from your device. Event check-in features and club discovery are based on your selected school rather than real-time location. However, in the future we may introduce location-based features (for example, optional event check-in via geolocation to verify attendance at an event). If we do, we will ask for your permission to collect location information via your device settings, and we will update this Privacy Policy accordingly. Any location data would be used solely for the feature you enable (e.g., checking into an event or showing relevant nearby events) and handled with care.
• App Permissions: When you install the iCommunify app, it may request your permission to access certain device features to provide functionality:
  • Push Notifications: If you agree, we will send notifications about club events, announcements, new opportunities, etc. (You can control these in your settings.)
  • Calendar: If you permit, iCommunify can sync events to your device's calendar for convenience (e.g., adding an event you RSVP'd to).
  • Photos/Media/Files: If you choose to upload a profile picture or share a photo (for example, as a club event image), the app will request access to your device's photo gallery or camera. We only use this access for uploading the image you choose.
  • Camera: For certain features (like scanning a QR code to check into an event, or capturing a new profile picture), we might request camera access.
  • Microphone: If the app adds a feature like recording a short intro video or audio clip, we would request microphone (and camera) access. (Currently, any video introduction features would likewise ask for camera/mic permission before use.)

You can always decline a permission request or later revoke permissions via your device's settings. Note that refusing certain permissions might limit your ability to use some features (for example, if you don't allow notifications, you won't receive event reminders, and if you don't allow gallery access, you can't upload a profile photo). The app is designed to respect your choices.

C. Sensitive Personal Data

iCommunify's intent is to collect only typical personal and educational information from students. We do not actively seek any sensitive data like social security numbers, financial information, or biometric identifiers. Please refrain from posting highly sensitive personal information on your profile or in communications. If you do provide or upload any sensitive data (for instance, including your phone number or address on your resume, or indicating your racial/ethnic origin or health information in a profile field), you consent to our processing of that information for the purposes described in this Policy. We will treat any such data with additional care. For example, nationality or dual citizenship, while not highly sensitive, is considered personal data that we only use to match you with appropriate opportunities (like jobs open to certain work authorizations). We do not use any sensitive traits for discriminatory purposes.

D. Information from Others

In general, we collect data directly from you. In some cases, we might receive information about you from other sources:

• If your club leader or a fellow student invites you to iCommunify (e.g., via an invitation link or by entering your email in our system), we may receive your name and school email from them to send you an invite. We will only use that information to contact you with the invite.
• If you link iCommunify with a third-party account (for example, if we later enable "Sign in with Google/Apple" or similar), we may receive basic profile info from that third party with your permission. (At this time, sign-up is via school email only, no third-party login is used.)
• If an employer uses iCommunify to search for candidates and you have made your profile visible to employers (through an application or profile setting), the employer might provide feedback or notes on your application through our platform. That information could be associated with your profile for the purpose of the job process (and will generally be visible only to you and the employer).
• Finally, we may obtain data from analytics providers or advertising partners (if we run any campaigns to promote iCommunify) about how you found our app (e.g., which ad network or link was used). This helps us measure the effectiveness of our outreach but doesn't usually identify you personally beyond maybe an advertising ID.

2. How We Use Your Information

We use the collected information to operate, provide, improve, and protect our Service, as well as to communicate with you. Specifically, we may use your information for the following purposes:

• To Facilitate Account Creation & Login: We use your email and password (or other login method) to create your account and authenticate you when you log in. Your email may also be used for verifying your account (sending verification codes or links) and as a username for login.
• To Provide Core Services: We process the personal and organizational information you provide to deliver the iCommunify features you expect. For example, we use your information to:
  • Show you relevant clubs to join (e.g., clubs at your school or matching your interests).
  • Allow you to create and manage a club page if you're a club leader.
  • Enable you to create events and send RSVPs/invitations to club members.
  • Add your name to attendee lists when you RSVP and display it to club organizers.
  • Facilitate interactions within clubs (like showing your profile to other club members, or enabling club officers to contact members).
  • Operate the job board: using your profile (major, skills, etc.) to match you with internships/jobs that fit, and enabling the apply feature where your profile/CV is shared with the employer. We may use your info to pre-fill applications and notify employers of your interest.
• Communicate with You: We use contact information (email and push notifications) to send you important updates and announcements. This includes:
  • Administrative messages: to confirm your sign-up, notify you of changes to our Terms or Privacy Policy, or provide customer support responses.
  • Notifications: to remind you of upcoming events you RSVP'd to, alert you to new events or club posts, or inform you of new job postings that match your profile. We try not to spam; you can control many of these notifications in settings.
  • News and offers: with your consent or as permitted by law, we may send occasional emails about iCommunify updates, new features, newsletters, or relevant opportunities (e.g., a special event or partner offer on campus). You can opt out of marketing emails anytime (see Your Choices below).
• Enable User Interactions: The information in your profile is used to facilitate interactions with other users. For example, your name and profile photo are displayed alongside content you post (like event comments or club member lists), so others know who shared it. If you apply to join a club that requires an application, the details you provide (perhaps answers to application questions, or parts of your profile) will be visible to that club's leaders to decide on your application. Similarly, if you post a comment or message in a club forum, other members see your name and comment. All these uses are intrinsic to how the platform works.
• Improve & Personalize Our Service: We analyze usage data and feedback to understand what is working and what isn't. This helps us fix bugs, optimize UI, and decide which new features to build. We might use your data to customize your experience, such as by prioritizing content from clubs you're in, or recommending clubs, events, or jobs you might like based on your profile and past activity. For example, if you indicate an interest in volunteer work, we might suggest community service clubs or related job postings. We also use aggregated data to gauge trends (e.g., which schools have the most active clubs, which features are most used). This analysis may be done with the help of third-party analytics tools (which only receive pseudonymous data in most cases).
• Safety and Moderation: Keeping our community safe is a priority. We may process personal data to monitor, prevent, and address fraud, violations of our Terms, and other harmful or illegal activities. For instance, we may review content or messages reported by users to ensure they comply with our community guidelines. Automated systems may scan message boards for spam or scan images for inappropriate content. If we identify misuse (like a fake club or a harassing message), we will use relevant data (such as user IDs and content) to investigate and take action (e.g., warning or banning an offending user). We also use your data to enforce limitations—for example, ensuring one person doesn't create multiple fake accounts, or verifying that only users from a given school can join that school's clubs.
• Service Providers and Functionality: Some of your data is used by service providers on our behalf—for example, sending you emails (we would provide your email to our email delivery provider for the purpose of sending the message), or hosting your data on cloud servers so the app can retrieve it quickly. These uses are detailed in "How We Share Your Information" below. But rest assured, providers are only allowed to use your info to deliver the services we've contracted them for (e.g., not to market to you independently).
• Legal Compliance: We may use your information to comply with applicable laws, regulations, legal processes, or enforceable governmental requests. For example, if law enforcement presents a lawful subpoena, we might have to use (and disclose) certain data to comply. We also use data to fulfill privacy law requirements, like keeping records of consents or opt-outs you have made.
• Other Purposes (with Notice/Consent): If we intend to use your information for a purpose not covered in this Privacy Policy, we will let you know and, if required, obtain your consent. For instance, if we ever plan to use your photo or testimony in a marketing material, we'd ask first.

We do not use your personal data for any kind of automated decision-making that produces legal or similarly significant effects on you without human review. Any "matching" or recommendation (like suggesting clubs or jobs) is meant to enhance your experience, not limit it. You always have the final say in what you engage with.

3. How We Share Your Information

iCommunify is not in the business of selling your personal data—we consider your information to be a trust, and we share it only in ways needed to run our Service or as required by law. Here are the scenarios in which information may be shared:

• With Other Users (Your Community): Many instances of sharing are inherent to the Service:
  • Clubs: If you join a club, the fact that you are a member may be visible to others in that club or at your school (e.g., club rosters might show member names). Club leaders can see information about their members, such as names and school emails, to manage the club. If a club is public for the school, basic info like club name, description, and events are visible to all users at that school.
  • Events: When you RSVP to an event, your name might appear on the attendee list visible to the event organizer and possibly other attendees (depending on event settings). If you post a comment or question on an event page, other invitees or club members can see it along with your name.
  • Profile Visibility: By default, your profile information (name, photo, major, etc.) is visible to other authenticated students at your school, especially when you interact (post or RSVP). This creates transparency in the community. We do not currently have a global public directory of all students, but if someone is in one of your clubs or sees you in a job application context, they can view your profile details. For job applications, when you apply, the employers you apply to will see your profile and any submitted documents like your resume—effectively treating that as you sharing your info with them intentionally.
  • User Content: Any content you publish in the app (club descriptions, event details, posts, etc.) is shared with other users who have access to that context. For example, an event description is visible to all invitees; a job post by a recruiter is visible to students at the relevant school(s). Content in a closed/private club is only accessible to members of that club and iCommunify administrators.
  • Social Features: If the app allows you to connect or friend other users, some of your info (like name, school, maybe profile snippet) would be shared when searching or viewing profiles. If we enable features like leaderboards or public comments, your contributions might be associated with your name for others to see.
• With Clubs and Employers (When You Choose to Share): As noted, applying to a club or job is effectively sharing your info with that entity. If you submit an application to join a club that requires approval, the club's leaders get to see whatever info you provided on that application (which could include portions of your profile relevant to the club). Similarly, when you apply for a job/internship through iCommunify's job board, we will send your profile data to the employer offering that position, which may include your name, contact info, resume, LinkedIn, and other relevant profile fields. This is done with your consent and at your direction—you initiate the application, so it's an intentional data sharing. We contractually or through terms require employers and club leaders to use such information only for the intended purpose (evaluating your application) and to keep it confidential. However, once your data is in their hands, they become independent data controllers of that information. They should not misuse it, but their handling is governed by their own privacy practices. (We recommend you review any employer's privacy policy if you have concerns, especially for major companies.) If an employer wants to contact you outside the platform (e.g., by email or phone if provided on your resume), that communication is directly between you and them.
• Service Providers (Processors): We may share your information with third-party companies and individuals who perform services on our behalf (commonly known as "service providers" or data processors). These parties are given access to your information only to the extent necessary to perform tasks for us and are contractually obligated to safeguard it and not to disclose or use it for other purposes. For example:
  • Hosting and Cloud Storage: We use cloud infrastructure to host our application and database. This means the personal information you provide is stored on servers in the United States. Our cloud providers do not access your data except for storage and computing needs. We rely on robust security measures to protect your data at rest and in transit.
  • Email and Notifications: We might use an email delivery service to send verification emails, newsletters, or notifications. In doing so, we share your email address and the content of the email with that provider solely to send the message on our behalf. Push notifications are sent through Apple's or Google's push notification systems to your device (which means your device's push token is shared with those platforms).
  • Analytics: We could use analytics tools to collect app usage data and crash reports. These tools might automatically receive some of your device identifiers or usage info. We configure them to not store any more personal info than necessary. For instance, crash logs might be processed by analytics services, which will receive device and app state info at time of crash.
  • Other Vendors: If at some point we implement features like in-app support chat, survey collection, or content filtering (e.g., AI moderation), those tools might process relevant data (support transcripts, survey answers, content flagged). We will choose reputable providers and ensure they only use the data for our specified purposes.

  We make reasonable efforts to ensure all service providers adhere to high data protection standards.

• Business Transfers: If iCommunify is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of all or some of our assets, your information may be transferred to a successor or affiliate as part of that transaction. We would ensure that any such entity understands that they must honor the commitments made in this Privacy Policy (and we will notify you, for example via email and/or a prominent notice in the app or on our website, of any change in ownership or control of your personal information).
• Legal and Safety Disclosures: We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to:
  • Comply with legal obligations: such as responding to a subpoena, court order, or other legal process. We will attempt to let you know if we have to disclose your data in this way, unless we are legally prohibited or it would jeopardize an investigation.
  • Protect and defend rights: We might release information to enforce our Terms and other agreements, or to investigate potential violations thereof.
  • Prevent harm: If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of iCommunify, our users, or the public, we may share data. This includes exchanging information with other organizations for fraud protection and credit risk reduction (though we currently handle minimal financial data), and cooperating with campus authorities if needed in cases of misconduct.
  • Address emergencies: In rare emergency situations (e.g., if we have information indicating someone's life or health is at risk), we may share data with appropriate authorities to prevent harm.
• With Your Consent: In cases other than those above, if we want to share your information externally, we will ask for your consent. For instance, if we ever partner with a specific company to offer you a benefit (like a discount on textbooks for iCommunify users) and that requires sharing a limited piece of data, we would only do so with your opt-in. Or if we wanted to publish user testimonials or success stories on our website, we'd get your permission to quote you or showcase your profile.
• Sale of Data: We reiterate that we do not sell personal information. In terms of the California Consumer Privacy Act's definition of "sell," we do not disclose your personal data to third parties for monetary or other valuable consideration for their own commercial uses. We also do not "share" personal data for cross-context behavioral advertising purposes without consent. If this ever changes, we will implement appropriate opt-out mechanisms as required by law (such as a "Do Not Sell or Share My Personal Information" link) and update this Policy. As of now, your data is only shared as described above, primarily to provide the service to you.

4. Data Storage and Security

Data Location: All data collected through iCommunify is currently stored and processed in the United States. If you are using iCommunify from outside the U.S., be aware that your information will be transferred to and stored on servers in the U.S. (which may have different data protection laws than your country). By using the Service, you consent to this transfer. We will protect your data as described in this Policy, regardless of where it is processed.

Retention: We will retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. In general:

• We keep your account information and profile data while your account is active. If you delete your account, we will initiate deletion of your personal data from our active databases. Some residual data may temporarily remain in backups or logs, but will be purged according to our data retention schedule (typically within 30-90 days, unless a longer retention is required by law or for legitimate business purposes).
• Club and event content you provided may remain visible to other users if it does not personally identify you or if it's part of a collective contribution (for example, posts in a club forum might be retained but attributed to an anonymous "former user" after your account deletion). We may retain certain organizational data (like the existence of a club you created or events organized) to avoid disrupting other users' experience, but we will remove your personal association with it.
• If you applied to a job through iCommunify, we may retain a record of that application for our business purposes (tracking application metrics), but those records will not be public and any personally identifying elements can be deleted upon request (though the employer who received your application will have their own copy).
• We retain usage and analytics data in aggregated or anonymized form as long as necessary for analysis, but this data is not tied to identifiable users after account deletion.
• We may retain information as needed to comply with legal obligations (for example, records of consents, or information related to a dispute), or to resolve disputes and enforce our agreements. The duration depends on the specific law or the statute of limitations for claims (e.g., we might keep certain log data for a few years to have evidence in case of legal issues).

Security Measures: We employ a variety of technical and organizational security measures to help protect your personal information from unauthorized access, use, or disclosure. These include:

• Encryption: Data transmitted between your device and our servers is encrypted via HTTPS/TLS. Sensitive data (like passwords) is stored in hashed or encrypted form. We also encrypt certain data at rest in our databases.
• Access Controls: Access to personal data within our organization is restricted on a need-to-know basis. Our employees and contractors who may need to handle personal information (for example, a customer support query) are bound by confidentiality obligations. Administrative access to servers and databases is protected by strong authentication and is logged.
• Testing and Best Practices: We regularly update our software and libraries to patch security vulnerabilities. We use trusted cloud infrastructure known for strong security. We periodically review our information collection, storage, and processing practices to guard against unauthorized access.
• Anonymization: Where feasible, we use anonymization or pseudonymization. For example, analytics might use random IDs instead of real user identities. Crash reports might be tied to a device ID but not your name. When sharing data with external researchers or partners (if ever), we would remove personal identifiers.
• Monitoring: We monitor for possible security breaches and have incident response plans. In the unlikely event of a data breach that affects your personal information, we will notify affected users and relevant authorities as required by law.

Please note, however, that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee absolute security. You can help protect your account by using a strong, unique password and keeping it confidential. If you suspect any unauthorized access or activity in your account, please contact us immediately.

5. Your Rights and Choices

We believe you should have control over your personal information. Depending on your location and our operations, you may have certain legal rights, and in all cases, we provide ways for you to view and manage your data:

• Account Profile and Data Access: You can access and update most of your profile information directly in the app. For example, you can edit your profile fields (name, major, etc.), change your profile photo, or update your email (subject to re-verification). We encourage you to keep your information up-to-date. If you need assistance accessing any personal data that's not readily accessible in-app (or if you require it in a portable format), you can contact us at welcome@icommunify.com and we will help you, consistent with applicable law.
• Privacy Settings: We may offer certain settings to control aspects of your data visibility. For instance, if in the future we allow you to make parts of your profile private or visible only to certain groups (e.g., only to club members vs. all students at your school), you can adjust those settings. We will also respect any preferences you set regarding receiving communications.
• Communication Preferences:
  • Email: If you have subscribed to any optional newsletters or marketing emails, you can opt out at any time by clicking the "unsubscribe" link in those emails or through your profile settings. Note that even if you opt out of marketing, we may still send you essential service or transactional emails (such as password reset emails, important account or legal notices).
  • Push Notifications: With your consent, we send push notifications for club events, announcements, and job alerts. If you no longer wish to receive push notifications, you can turn them off at the device level (in your phone's settings under the iCommunify app notifications). You can also adjust which types of notifications you get in the app's settings if available (for example, you might mute certain clubs or pause job alerts).
  • SMS: Currently, we do not use SMS/text messaging. If we introduce it (e.g., for two-factor authentication or urgent alerts), we will provide a way to opt out or will only send with consent.
• Permissions: You have control over device permissions as mentioned. You can revoke any permission (location, camera, etc.) via your device's settings at any time. The app will respect your choice and either disable the feature or ask again if needed. For example, if you previously allowed calendar access but then revoke it, we will stop writing events to your calendar.
• Account Deletion (Right to Erasure): You have the right to delete your account and personal data. You can find a "Delete Account" option in the app settings, or you can contact us at welcome@icommunify.com with your request. Upon verification of your identity (for security, we may need to confirm the request is legitimate), we will process your deletion request. Deleting your account will remove your personal profile information and disassociate you from content you have provided. However, as noted in our retention section, some information might remain for a brief period in backups, and certain content that does not personally identify you may remain (e.g., generic event attendance counts, or posts labeled by an anonymized "Former Member"). We will also retain any information as required for legal compliance. Once deletion is processed, your account will no longer be accessible. Important: If you simply delete the app from your device without deleting your account, your profile and data remain on our servers. To fully exercise your deletion right, please follow the account deletion steps. We will confirm when we have deleted your data as requested.
• California Privacy Rights: If you are a resident of California, you are entitled under the California Consumer Privacy Act (CCPA, as amended by the CPRA) to the following rights with respect to your personal information:
  • Right to Know: You can request that we disclose to you the categories and specific pieces of personal information we have collected about you, the categories of sources of that information, the business or commercial purpose for collecting (or selling, if applicable) the information, and the categories of third parties with whom we share it. Much of this is outlined in this Privacy Policy, but you can also request a more detailed report.
  • Right to Delete: You can request that we delete personal information we have collected from you (subject to certain exceptions, such as if the info is necessary to complete a transaction or for another lawful purpose). As described above, you may delete your account or ask us to, which serves this function. We will honor verifiable deletion requests to the extent required by law.
  • Right to Correct: If you believe we hold inaccurate personal information about you, you have the right to request we correct it. In most cases, you can simply edit your profile to correct it yourself. Otherwise, contact us and we will make the correction if supported by evidence.
  • Right to Opt-Out of Sale/Sharing: As noted, we do not sell your personal information. We also do not share it for cross-context behavioral advertising at this time. Therefore, there is no need for you to submit a do-not-sell request as we don't engage in those practices. If that ever changes, we will provide a clear opt-out mechanism.
  • Right to Limit Use of Sensitive Info: We do not use or disclose sensitive personal information (as defined by CPRA, e.g., precise geolocation, social security number, etc.) for any purposes that would trigger this right other than providing the service. If, for example, in the future we collected a piece of sensitive info, you would have the right to direct us to limit its use to only what's necessary.
  • Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA rights. This means if you make a privacy rights request, we will not deny you our services, charge you different prices, or provide a lesser quality of service, solely because you exercised your rights. (However, deleting certain data might affect our ability to offer personalized features—for instance, if you delete your profile info, we can't provide job matching—but we view that as a consequence of your request, not discrimination.)

  How to Exercise California Rights: To exercise any of these rights, you (or an authorized agent on your behalf) can contact us at welcome@icommunify.com with the specific nature of your request. We will need to verify your identity (and authority, if through an agent) by, for example, confirming control of your account or asking for some identifying information. We aim to respond to verifiable consumer requests within 45 days as required (or inform you if we need more time). For access requests, we will provide the information covering the 12 months prior to your request as mandated (or more, if required by new regulations). We will confirm receipt of your request within 10 business days and let you know how we will process it.

• Other U.S. State Privacy Rights: Several other states (such as Colorado, Connecticut, Virginia, Utah, etc.) have enacted privacy laws that grant consumers similar rights (access, correction, deletion, and opt-out of certain data uses). If you are a resident of one of these states, you may exercise your rights in the same manner described above for California (contacting us with your request). We will honor valid requests in accordance with applicable state laws. For example:
  • In Virginia or Colorado, you have the right to opt out of targeted advertising or certain profiling. Currently, iCommunify does not engage in targeted advertising (we do not serve ads based on your personal data, aside from possibly highlighting internal content like events you might like), nor do we perform profiling in a way that has legal effects. If that changes, we will allow opt-out.
  • In states with an authorized agent provision, we will process requests from your authorized agent if they present proof of authority.

  If a request is denied (e.g., due to an exemption in the law), we will explain the reason. Some states allow an appeal of a denied request—if you wish to appeal our decision, let us know and we will review it (per timelines mandated by law).

• EU/EEA (GDPR) Rights: If you are located in the European Economic Area, United Kingdom, or Switzerland, you have robust data protection rights under the General Data Protection Regulation (GDPR) or equivalent laws. Although iCommunify at present primarily serves U.S. users, we intend to extend the same spirit of privacy protection to all our users. Under GDPR, you have (among others) the following rights:
  • Right of Access: You can ask us to confirm if we are processing your personal data and request a copy of the data we hold about you (which we will provide in a commonly used electronic form).
  • Right to Rectification: You can request correction of inaccurate personal data and have incomplete data completed.
  • Right to Erasure: You can request that we delete your personal data under certain conditions (similar to the deletion right above). If you withdraw consent (where we rely on consent) or if you object to processing (see below) and we have no overriding reason to keep the data, we will delete it upon request.
  • Right to Restrict Processing: In certain situations (for example, if you contest the accuracy of data or the lawfulness of processing), you can ask us to restrict processing your data (just storing it) until the issue is resolved.
  • Right to Data Portability: You can request an export of the personal data you provided to us in a machine-readable format, and you can also ask that we transmit it to another controller where technically feasible.
  • Right to Object: You have the right to object to our processing of your data for certain purposes. For example, you can object to direct marketing (and indeed, we will always honor unsubscribe requests). If we are processing your data on the basis of legitimate interests, you can object if you believe it infringes on your rights and freedoms—we will then cease processing unless we have compelling legitimate grounds to continue or it's needed for legal claims. You also have the right to object to any automated decision-making (though as noted, we don't make significant decisions without human involvement).
  • Right to Withdraw Consent: Where we rely on your consent to process data (e.g., for sending marketing emails, or for collecting optional data), you can withdraw that consent at any time, and we will stop the processing that was based on consent. This will not affect the lawfulness of processing before the withdrawal.
  • Right to Complaint: If you have concerns about our data practices, you have the right to lodge a complaint with a supervisory data protection authority in your country. We would, however, appreciate the chance to address your concerns directly before you do so—please feel free to contact us with any issue.

  To exercise any of these GDPR rights, you may contact us at welcome@icommunify.com with your request. We may need to verify identity similar to above. We will respond within one month (or as allowed by law, with an extension if necessary and informed to you). Because our user base is currently mostly U.S., we do not yet have an EU representative or DPO, but if our operations expand into the EU, we will appoint those as required. For now, EU users can reach out to us directly at the provided contact.

• Opt-Out of Analytics/Tracking: If you wish to limit certain automatic data collection, you can adjust settings like enabling "Limit Ad Tracking" on iOS or "Opt out of Ads Personalization" on Android, which limits the data third-party analytics and advertising SDKs can collect (though we currently do not use ads). You could also use a privacy-focused browser or extensions to limit online tracking if using our web features. We honor the spirit of "Do Not Track" signals for our web presence by not using your web visits for targeted advertising, but because we do not currently have third-party ads on our site, DNT is not particularly applicable.

Finally, if at any time you have questions or need assistance with exercising your privacy choices, please contact us. We are here to help and committed to transparency and user empowerment.

6. Children's Privacy

iCommunify is intended for college and university students and is not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or attempt to register for iCommunify. If we learn that we have inadvertently collected personal data from a child under 13, we will take steps to delete that information as soon as possible.

For minors over 13 but under 18: We expect that you are using iCommunify with the involvement and consent of a parent or guardian, especially if required by your country's laws. While our platform is generally designed for adult college students, we recognize some college students might be 17. If you are under 18, please review this Policy and the Terms of Service with your parent or guardian to make sure you both understand it.

Parents or guardians who believe that we might have any unauthorized information from or about a child under 13 (for example, if a high school student tried to sign up) should contact us at welcome@icommunify.com, and we will promptly remove the data and terminate the child's account.

7. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons. When we make changes, we will post the updated Policy on this page. If the changes are significant, we will provide a more prominent notice (such as a notice on our website or an in-app alert, and/or an email notification).

We encourage you to review this Policy periodically for any updates. If you continue to use iCommunify after a revised Privacy Policy has become effective, you are indicating that you accept the revised terms. If you do not agree to any changes, you should stop using the Service and, if applicable, delete your account or adjust your preferences.

For material changes that involve new uses of personal data that differ from those previously collected, we will either notify you in advance and seek your consent as required, or provide an opportunity to opt-in or opt-out.

8. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please do not hesitate to contact us:

• Email: You can reach our team at welcome@icommunify.com. This is the primary channel for privacy inquiries, data requests, or any feedback about our privacy practices.
• Mail: iCommunify Corp, Attn: Privacy Team, Palo Alto, California, USA. (Please note this is a general location; we will provide a full mailing address if needed for formal correspondence.)
• In-App Support: If our app offers an in-app help or support chat, you may also contact us through that, and we will route your request to the privacy team if appropriate.

We will respond to your inquiries as promptly as possible. If you contact us to exercise a specific privacy right, we may need to verify your identity for security purposes.

Thank you for entrusting iCommunify with your campus community and career connections. We are committed to protecting your privacy and creating a safe, valuable experience for all users. Your campus life, clubs, and opportunities are important to us, and so is your privacy. If you have any suggestions or concerns regarding privacy on iCommunify, we genuinely welcome your input.