Club Collab and Intercollegiate Collab are now live
Co-hosting events as a student organization used to mean a lot of texting, a shared Google Doc nobody updated, and at least one argument about whose Instagram account would post the flyer. That's over now. Club Collab and Intercollegiate Collab are officially available in iCommunify, and they change the way student organizations plan events together.
With these features, any registered club on iCommunify can invite another organization to co-host an event. The invited club gets a notification, accepts or declines, and if they accept, both clubs appear as hosts on the public event page. Attendees see every organization involved. No confusion about who's running what.
And it goes beyond your own campus. Intercollegiate Collab lets you invite student organizations from other universities. If your business fraternity wants to co-host a networking night with a chapter at another school, you can do that directly through the platform.
Why co-hosting matters for student organizations
Most campus events pull from the same pool of attendees. Your club's members hear about your events, and that's usually where it stops. Co-hosting breaks that ceiling.
When two or more organizations co-host an event, they combine their member bases. A club with 40 active members partnering with another club of 60 members now has a potential audience of 100 people, and that's before anyone shares the event publicly. The math is simple, but the impact is real. Bigger turnout means more energy at the event, better photos for your social media, and stronger justification when you ask your student government for funding next semester.
There's also the budget angle. Student organizations often run on tight budgets allocated by their university's student government association. Splitting costs between two clubs means each one spends less. A speaker who charges $500 costs each club $250. A venue rental that would eat your entire semester budget becomes manageable when split three ways.
Beyond logistics, co-hosting sends a signal to your campus. It shows that your organization is collaborative, connected, and thinking bigger than just your own meetings. Administrators notice that. Other clubs notice that. And students who haven't joined any organization yet notice that too.
What you can do with Club Collab
Here's what's available right now in the collaboration feature:
- Invite other clubs on your campus to co-host any event you create
- Collaborate across universities using Intercollegiate Collab, which lets you search for clubs at other schools
- Track invite status in real time. You'll see whether the other club has accepted, declined, or hasn't responded yet
- Display multiple hosts on the event page so attendees know exactly which organizations are involved
- Maintain separate club dashboards while sharing event visibility. Each club keeps its own analytics and member data
The key design decision here was keeping things simple. You don't need to create a new shared account or merge your clubs temporarily. Each organization stays independent. The collab is scoped to the event itself.
How to set up a collab (step by step)
Setting up a co-hosted event takes less than a minute. Here's the full process:
- Create your event from your club dashboard on iCommunify. Fill in the title, date, location, description, and any ticketing details
- Open the Collaboration section in the event settings and toggle it on
- Search for a club by name. If you're using Intercollegiate Collab, search by school first, then find the club at that university
- Send the invitation. The other club's officers will get a notification with the event details
- Wait for acceptance. Once the other club accepts, they automatically appear as a co-host on the event page
- Promote together. Both clubs can now share the same event link. Attendees see all hosts listed
If the other club declines, nothing changes on your end. Your event stays active and you can invite a different club instead. There's no penalty or awkward half-state.
Intercollegiate Collab: cross-campus events
Intercollegiate Collab is the feature that really opens things up. Most student organizations only think about events within their own campus, but some of the best events happen when you bring students together from different schools.
Think about a regional hackathon where computer science clubs from three nearby universities combine their talent pools. Or a pre-law society at one school co-hosting a mock trial event with a political science club at another. Or Greek organizations running a joint philanthropy event across chapters at different campuses.
Before iCommunify, coordinating something like this required personal connections, group chats, and a lot of manual follow-up. Now you can search for the club directly in the platform, send an invite, and have everything coordinated in one place. Both clubs see the event on their dashboards. Attendees from both schools can RSVP through the same event page.
This is especially useful for smaller colleges. If your campus only has 2,000 students, your potential event audience is limited. But if you can collaborate with a club at a university 30 minutes away, your reach doubles overnight.
Real scenarios where collabs work well
To give you a concrete picture of how clubs are using this feature, here are some event types that benefit the most from co-hosting:
Cultural and diversity events
A South Asian student association co-hosting a Diwali celebration with an international students club. Both groups bring their members, share the planning, and create an event that represents a wider slice of campus culture.
Career and professional development
A marketing club and a data analytics club co-hosting a panel on "careers that blend creativity and data." Neither club could fill a room with a topic this specific on their own, but together they attract students from both sides.
Fundraisers and philanthropy
Two Greek organizations running a joint 5K fundraiser. Splitting the logistics means each chapter handles half the work while doubling the participation and the money raised for their shared cause.
Social and community events
A gaming club and an anime club co-hosting a weekend tournament and watch party. The overlap between their audiences makes this a natural fit, and the combined budget lets them rent a better venue.
Academic and research events
An undergraduate research society co-hosting a poster presentation with a graduate student association. The mix of perspectives makes the event richer, and faculty advisors from both groups can attend and provide feedback.
Tips for a successful co-hosted event
Co-hosting is straightforward on the platform side, but the human side still matters. Here are some practical tips from clubs that have already used the feature:
- Agree on roles early. Decide which club handles venue booking, which one manages promotion, and who's running the check-in. Don't assume the other club will "just help out"
- Share the event link from both clubs' social accounts. If only one club promotes it, you're losing half the benefit of co-hosting
- Meet once before the event. Even a 15-minute video call between the two clubs' event coordinators can prevent miscommunication on the day of
- Use iCommunify's event analytics afterward. Check how many RSVPs came from each club's member base. This helps you understand the value of the partnership and decide whether to collaborate again
- Don't co-host everything. Collabs work best for bigger events where combining audiences makes a real difference. Your regular weekly meetings don't need a co-host
How this compares to the old way of co-hosting
| Without iCommunify Collab | With iCommunify Collab |
|---|---|
| Coordinate via group chat or email threads | Send a formal invite through the platform |
| Create separate event pages on different platforms | One shared event page with both clubs listed |
| Manually track RSVPs from each club | Unified RSVP tracking with per-club analytics |
| Confusion about which club "owns" the event | Primary host creates the event, co-hosts are clearly labeled |
| Cross-campus events require personal contacts | Search for any club at any university in the platform |
| No record of collaboration history | Past collabs visible in your club dashboard |
What's coming next for collabs
Club Collab and Intercollegiate Collab are the foundation. We're already working on additional features that build on this, including the ability for co-hosts to share event updates and post announcements to all attendees. We're also exploring ways for clubs to discover potential collaborators based on shared interests and event history, so you don't have to know exactly which club you want to work with before you start searching.
If your organization has feedback on how the collaboration feature works, reach out to us. This feature was built based on what student leaders told us they needed, and we plan to keep refining it based on how clubs actually use it.
How other schools are using collabs
Collabs aren't just a feature sitting in a settings panel. Student organizations at different types of schools are already using them to run events that wouldn't exist otherwise. Here are a few real scenarios that show what's possible when clubs stop planning in isolation.
State universities running regional career fairs
A finance club at a large state university in the Midwest partnered with accounting and economics clubs at two nearby campuses to run a regional career fair. Each club brought its own alumni network and employer contacts, which meant the fair had three times the number of company booths compared to a single-campus event. Students drove 30 to 45 minutes to attend because the lineup of employers was worth the trip. The three clubs split venue costs and used iCommunify's shared event page so all attendees could RSVP in one place, regardless of which school they came from. The career services offices at all three schools noticed, and two of them offered to co-sponsor the next one.
Community colleges connecting through cultural showcases
Two community colleges in Southern California had active Latin American student associations that each hosted their own heritage month events every year. The events were fine on their own, but attendance was always capped by the size of each campus. Using Intercollegiate Collab, they combined their efforts into a single weekend cultural showcase with food vendors, live music, student art displays, and a panel discussion on first-generation college experiences. The combined attendance was over 300 people, which was more than either campus had ever drawn to a student-run event. The shared planning also meant each club only needed to coordinate half the logistics, freeing up officers to actually enjoy the event instead of running around all day.
Private colleges building inter-school debate circuits
A debate club at a small private college in New England had 12 active members. That's enough for internal practice rounds, but not enough to run a proper tournament with brackets and audience engagement. They used collabs to connect with debate teams at four other small colleges within a two-hour radius. The group now runs a monthly debate series where each school takes turns hosting. The hosting club handles the venue and judges, while the visiting clubs bring their competitors. The collab feature keeps all the scheduling and communication centralized, so nobody's chasing down details in scattered group chats. Several members have said this circuit is the main reason they stayed active in debate past their sophomore year.
HBCUs coordinating Greek life philanthropy events
Greek organizations at two HBCUs in Georgia used collabs to run a joint step show fundraiser that benefited a local youth literacy program. Each chapter brought its own performance team and promoted the event across its networks. By combining audiences, they sold over 400 tickets at $10 each and raised $4,000 in a single night. The ticketing and check-in were handled through iCommunify, so both chapters had clean records of ticket sales and attendance for their national organization's reporting requirements. They've since made it a semesterly tradition, alternating which campus hosts.
Get Started
Explore iCommunify to see how Club Collab works for your student organization. Check out more guides on our blog for tips on running better campus events, or see how iCommunify Jobs connects students with campus employment opportunities.
Frequently Asked Questions
How do club collabs work on iCommunify?
Club collabs let you invite another student organization to co-host an event. You create the event, enable collaboration in the settings, search for the club you want to invite, and send a request. Once accepted, both clubs appear as hosts on the event page and share visibility with their combined audiences.
Can clubs from different universities co-host events?
Yes. Intercollegiate Collab lets you search for clubs at other universities that use iCommunify. You send an invite the same way you would for a club on your own campus. Both schools' students can RSVP through the same event page, and each club sees the event on their dashboard.
Do both clubs need iCommunify accounts to collaborate?
Yes. Both organizations need active iCommunify accounts so the invite, acceptance, and shared event display work properly within the platform. If the other club isn't on iCommunify yet, you can suggest they sign up so you can collaborate directly.
Is there a limit to how many clubs can co-host one event?
There is no hard limit. You can invite multiple clubs to co-host a single event, which is useful for large-scale events like campus festivals, charity drives, or multi-organization showcases where several groups contribute.
Who controls the event details in a collab?
The primary host (the club that created the event) controls the event details, including title, date, location, and ticketing. Co-hosts appear on the event page and can promote the event to their members, but the primary host manages the settings.
