Ticketed events are now available in iCommunify Some events need a headcount. Others need a budget. And some need both. If your club is hosting a concert, a fundraiser gala, a workshop with limited seats, or anything where you need to control capacity and collect payment, ticketed events are now live in iCommunify. Before this feature, student organizations that wanted to sell tickets had two options: use a general-purpose ticketing platform like Eventbrite (which wasn't built for campus clubs and charges fees that eat into already thin budgets) or collect cash at the door with a spreadsheet and hope nobody slips through. Neither option worked well. Ticketed events in iCommunify give you a proper ticketing system that's designed specifically for student organizations, integrated directly into the same platform where you manage your club, members, and events. What's included in ticketed events Here's what's available right now when you create a ticketed event: Multiple ticket tiers: Set up different levels like General Admission, VIP, or Early Bird. Each tier gets its own name, price, description, and quantity limit Promo codes: Create discount codes with a percentage off and an optional maximum number of redemptions. Useful for partner clubs, sponsors, or early signups Public purchase flow: Attendees buy tickets directly through your event's public page. No external links, no redirects to third-party sites Sales window controls: Set optional start and end dates for ticket sales. Useful for early bird pricing that expires at a specific time Built-in QR check-in scanner: Validate tickets at the door with a scanner built into iCommunify. No paper lists, no separate apps Stripe-powered payments: Secure payment processing through Stripe, so attendee payment info is handled safely How to create a ticketed event (step by step) Setting up a ticketed event takes about five minutes. Here's the full process: Create a new event from your club dashboard. Fill in the event title, date, time, location, and description just like you would for any event Select "Ticketed Event" in the event type settings. This enables the ticketing panel Add your ticket tiers. For each tier, set the name (like "General Admission" or "VIP"), the price, a short description of what's included, and how many tickets are available at that level Set up promo codes (optional). Create one or more codes, choose the discount percentage, and set a redemption limit if you want Configure the sales window (optional). If you want tickets to go on sale at a specific date or stop selling at a certain time, set those boundaries here Publish your event. Share the public event link with your members, on social media, or anywhere else. Attendees can browse tiers and purchase tickets directly from the page Once tickets are sold, you can see purchase details in your event dashboard, including who bought what tier, promo code usage, and total revenue collected. The built-in check-in scanner Selling tickets is only half the equation. The other half is validating them at the door without creating a bottleneck. That's why ticketed events come with a built-in QR code scanner that works right from the iCommunify app. Here's how check-in works on event day: Open your event in the iCommunify dashboard (web or mobile app) Go to the Ticketing section and tap Check-in Point your phone camera at the attendee's QR code. Every ticket buyer receives a QR code in their confirmation iCommunify verifies the ticket instantly and shows you the attendee's name and ticket tier Mark it as used with one tap. This prevents the same ticket from being scanned twice The scanner works offline-friendly and is fast enough to keep a line moving. For larger events, assign two or three people with phones running the scanner at different entry points. Tip: Assign one person to scan and another to manage the line for faster entry at events with 100+ attendees. Event types that work well with ticketing Not every club event needs tickets. Your regular weekly meeting probably doesn't. But here are the types of events where ticketing makes the biggest difference: Fundraiser events Galas, charity dinners, benefit concerts, and donation drives. Ticketing lets you collect funds upfront instead of chasing people after the event. You know exactly how much you've raised before the event even starts, which makes budgeting for decorations, food, or a venue deposit much easier. Workshops and speaker events with limited seating If you're bringing in an outside speaker or running a hands-on workshop where space is limited, tickets give you a hard cap on attendance. No more showing up to a room that's already at fire code capacity. You can also offer different tiers, like a regular seat vs. a front-row seat with a post-event Q&A session. Club socials and parties Homecoming parties, end-of-semester events, or themed nights. Ticketing helps you manage capacity, generate revenue to cover the DJ or food, and gives you a clean guest list for security at the door. Competition events Hackathons, pitch competitions, sports tournaments, or debate nights. Participant tickets ensure you have a confirmed roster, while spectator tickets (often free) help you gauge audience size for venue planning. Multi-day conferences or retreats Some student organizations host annual conferences or leadership retreats. Ticketing with multiple tiers handles early bird pricing, day passes vs. full-event passes, and add-ons like meals or merchandise. Smart ways to use ticket tiers Ticket tiers aren't just about charging different prices. They're a tool for structuring your event and giving attendees choices. Here are some practical ways clubs use them: Early Bird vs. Regular vs. Late: Price increases over time. This rewards people who commit early and creates urgency for those on the fence Member vs. Non-Member: Offer a lower price for your club members. This also incentivizes people to join your club to get the discount General vs. VIP: VIP might include a meet-and-greet with the speaker, reserved seating, or a swag bag. It lets you offer premium experiences without pricing everyone out of the basic event Individual vs. Group: Offer a discounted per-person rate for groups of four or more. This encourages attendees to bring friends, which grows your club's visibility Free RSVP tier: You can set a tier at $0 if you want to track attendance without collecting payment. This works well for free events where you still need a headcount How to use promo codes effectively Promo codes are optional but powerful when used well. Here are some strategies: Partner club discounts: If you're co-hosting or have a sponsoring organization, give them a promo code to share with their members. You can track how many redemptions came from each code Social media promotions: Post a limited-time promo code on your Instagram story. Set a low redemption limit (like 20 uses) to create scarcity and drive fast signups Executive board perks: Create a 100% off code for your officers and committee chairs. They worked hard to plan the event, so they shouldn't have to pay for it Sponsor or donor codes: If a local business sponsors your event, give them a code they can share with their customers. It's a tangible benefit they can point to when deciding whether to sponsor you Ticketed events vs. free RSVP events Feature Free RSVP Ticketed Event Best for Meetings, info sessions, casual socials Fundraisers, galas, workshops, limited-capacity events Payment collection None Stripe-powered payment at checkout Capacity control RSVP count only Hard limits per tier with automatic cutoff QR check-in Available Available with ticket validation Multiple tiers Not applicable Unlimited tiers with custom names and pricing Promo codes Not applicable Discount codes with usage limits No-show reduction Lower (free = less commitment) Higher (payment = commitment) A good rule of thumb: if your event has a cost to run (venue, food, speaker fee, eq
